Small and Medium Business

 

Small & Medium Business

Improve Business Performance with Document Process Efficiency

If you are helping to manage a small or medium business, you have better things to do with your time than deal with inefficiencies like: 

  • manual or e-mail based routing and approval of purchase orders, expense reports and other key forms leading to wasted time, redundant data entry and employee frustration
  • inefficient management of resumes, recruiting documents and interview notes, leading to recruiting inefficiencies and possible lost candidates
  • lost and misplaced contracts resulting in delayed renewals, reduced customer satisfaction and lost business opportunities
  • managing required compliance documents such as employee manuals and personnel records, adding time to an already a packed workday
  • difficulty sharing pricing, contracts, data sheets and other key documents with partners, investors and others outside your company, leading to mistakes and increased costs

If issues such as these are reducing employee productivity, adding costs, and reducing your bottom line, SpringCM has a cost effective solution customized specifically for the needs of companies with fewer than 1000 employees. SpringCM's SMB Solution is a simple, affordable, on-demand service that gets you up and running in days, not months.

Financial: Accounts Payable, Purchase Order Approval, Expense Reporting, Budget and Board of Directors Management

Human Resources: Resume Capture and Interview Management, Offer Letter Management, Employee Handbook, Benefits Management, and Employee On-boarding

Legal & Compliance: Contract Management, NDA Management, Legal Forms Management

Sales & Marketing: Collateral Management, Partner Extranet, Proposal Management, and Sales Tool Library.


  • Cut the cost of business processes such as AP, contracts, claims, HR, etc. by 30-50 percent
  • Achieve one-view into all business documents in a secure and compliant repository
  • Experience a single point of capture for all business documents whether delivered through e-mail, fax, scanning or physical mail
  • Save time through powerful search and instant retrieval of business documents
  • Improve efficiency and flow-through rates at every step in your operational processes
  • Make lost documents a thing of the past
  • Identify bottlenecks and improve performance through automated monitoring and integration with existing applications
  • Significantly reduce paper storage costs – by up to 90 percent
  • Eliminate paper by scanning and creating digital images of all documents
  • Reduce manual steps by creating an automated workflow processes
  • Automatically capture all relevant data from each document
  • Route each document to the right person for review, revision or approval
  • Easily keep track of every document including each revision
  • Use workflow design tools to refine or easily create new business processes
  • Find each document instantly through full-text or index searching
  • Stay on top of all activities and identify bottlenecks and improvements with process monitoring and reporting
  • Allow third-parties such as vendors, consultants and outside counsel to easily mark up documents and to identify disputed line items
  • A Digital Library that serves as a central, secure repository of all business documents
  • Consolidation and automation of document capture from multiple locations via scanning, e-mail- and fax-addressable folders
  • Full-text OCR and imaging of all documents with extraction of important attributes
  • Routing and approval workflows to manage the processing of standard business processes
  • Data validation and automatic capture of duplicate documents
  • Built-in, easy-to-use records management
  • Workflow for exception management and escalation procedures
  • Complete auditing of every business process touch-point
  • Reporting that allows you to track the status of all documents and the performance of everyone involved with specific business processes

SpringCM offers Web services-based integration to easily integrate the SMB Solution with your existing accounting, CRM and other systems. Depending upon your needs, this can range from a tight integration that updates both systems with a single keystroke to a loose integration where values are replicated in each system in batch mode. As with all SpringCM features, the choice is up to you.

"Everyone who's used SpringCM has been struck by how easy it is to use. Simply put, SpringCM has enabled us to compete on a level playing field with much larger organizations and do it cost effectively. It just works for us - what more can I say?"
- Michael Hronchek, FD Capital, LLC
"SpringCM can handle document management for any organization."
- George Paganos, COO, SGIA