Nonprofit Document Management
We know you want to save every penny for your worthy cause while still solving problems like:
- Volunteers and internal staff who can’t easily collaborate on documents
- Team members who have difficulty finding the documents they need, when they need them
- Content that’s out-of-date, inaccurate or available to unauthorized parties
- No easy way to develop funding proposals, annual reports and other large documents
- No easy way to share important documents with advisory boards and boards of directors
- Your overloaded e-mail inbox is serving as the master content repository
- No audit trail to show who has viewed or changed documents
SpringCM's Nonprofit Document Management Solution is a simple, affordable, on-demand service. There is never any hardware to maintain, software to install or upgrade fees to pay. And you get up and running in days, not months. Streamline the entire process — from content creation through document management, routing, approval and collaboration — all for a low monthly fee.
- Experience rapid ROI thanks to money saved from not buying expensive hardware and software or paying expensive maintenance fees
- Easily manage all formats of nonprofit documents
- Coordinate multiple internal and external parties effortlessly
- Free up valuable resources by automating every step in the document review, revision and approval process
- Gain instant access to documents and eliminate the hours of time spent searching for content
- Never lose an important document
- End concern over user adoption with an intuitive, configurable application
- Easily keep track of every type of nonprofit document — from standard office documents to proposals, donor communications and reports
- Find the right document in seconds
- Create an external content portal for members, associates and board member
- Manage simple or complex document-revision and approval processes
- Track document expiration dates effortlessly with automated e-mail alerts
- Automatically capture and organize e-mails and faxes
- Ensure confidentiality of all documents and processes
- Capture every document revision and stay on top of all activities with a complete audit trail
- Full document management functions like Check-out and Check-in, version control and collaboration
- Integrated Routing and Approval Workflows to manage the editing and revision process
- Easy-to-use security settings to prevent unauthorized access to documents
- Complete auditing of every touch-point in the document-revision process
- Comprehensive search based upon full text or index values
- Pinpoint "annotation" functionality that allows you to make revisions without altering the original file
- Capture of all documents via scanning, e-mail and fax-addressable folders
- Full-text OCR and imaging of all documents with automatic indexing of important attributes
- Available features such as Advanced Workflow, eForms and Request for Electronic Signature
- Ability to share documents with external parties like volunteers and board members
- A single repository captures and consolidates e-mail, faxes, scans and electronic documents in a single secure, searchable repository
Integrating SpringCM with your line-of-business (LOB) systems is a crucial component to your business' document management and process automation solution's success. SpringCM offers a number of ways to integrate your systems from the very basic to the most elegant using our service-oriented architecture (SOA). Basic integrations can be as loosely coupled as using a flat file or as tight as using SpringCM's Web services capabilities for seamless and productive integration with your applications.
"SpringCM can handle document management for any organization."
- George Paganos, COO, SGIA
