Law Firms
Having trouble increasing office productivity? It’s difficult when your law firm faces common challenges like:
- Billable staff members wasting time rummaging through e-mail inboxes, shared network drives and paper files to find key documents
- Increased risk of errors because you can’t properly manage document revisions
- Trying to provide better service to clients by sharing documents online but worrying about security and confidentiality
- No single, reliable and searchable "electronic matter file" to collect and manage all matter-related documents
You don't have to wait months or incur the infrastructure cost, complexity and support challenge of expensive on-premises software to solve these problems. SpringCM's Solution for Law Firms is a budget-friendly, on-demand document management and workflow service. This means there is never any hardware to maintain, software to install or upgrade fees to pay. And you get up and running in days, not months.
SpringCM's Solution for Law Firms is designed to eliminate the inefficiencies created by relying upon multiple methods to manage e-mails, electronic documents and paper content. By using SpringCM, your firm will improve efficiency, minimize risk of error, increase client satisfaction and stay competitive — even with the largest firms.
- Create a single, unified "electronic matter file" to consolidate e-mails, electronic documents and paper documents so anyone with access can find and work with all matter-related content
- Reduce time spent searching through shared drives, paper and e-mail inboxes
- Automate processes such as matter opening and closing with Advanced Workflow
- Create and use best practices matter-file templates, easily reusing key knowledge
- Enhance client service by sharing select documents online, providing secure access with a complete audit trail
- Protect critical content from disasters with a single, off-site repository that contains all documents
- Increase the productivity of fee-earners
- Eliminate the cost and hassle of expensive hardware, software and maintenance fees — get up and running in a fraction of the time and at a fraction of the cost of traditional deployed systems
- Create a single, unified matter file and automatically route faxes and e-mails to this file
- Eliminate manual processing and ensure that all matter-related content is filed correctly
- Automate matter opening including the creation of new matter files pre-populated with best practices documents
- Maintain a single library of best practices documents for the firm
- Easily collaborate with clients by providing them secure access to documents over the Web
- Get around-the-clock access to your important documents from anywhere
- Protect your valuable content assets in cases of disasters like weather, power outages and accidents
- Find content quickly by searching the metadata used to organize documents or by taking advantage of full-text search capabilities
- Notify client teams instantly and automatically when certain faxes are received
- Enforce policies around document review and approval before they are sent to clients
- Protect important documents from being edited after-the-fact by converting them to PDF
- Comprehensive version control ensures that clients and client teams are always looking at the latest and most accurate version of a document
- Automatic e-mail and fax capture ensures that all matter content is captured and client teams are immediately notified of new faxes or e-mails
- Audit trail features show who accessed, opened and edited any document, providing complete visibility into the evolution of all documents
- Automatic Routing and Approval or Advanced Workflows can automate processes such as matter opening and closing and key document approvals
- Full-text search enables instant reuse of all of the firm's knowledge — even when material is received as scanned or faxed documents
- Integration with desktop scanners, multi-function devices and production scanners enables automated content capture and classification
- Electronic signature easily and securely facilitates signatures and approvals
- Secure guest accounts give your clients access to their documents over the Web without opening up the firm's firewall
SpringCM offers Web services-based integration to easily integrate with your ERP, CRM, time and billing portal or other line-of-business systems. Depending upon your needs, this can range from a tight integration that updates both systems with a single keystroke to a loose integration where values are replicated in each system in batch mode. As with all SpringCM features, the choice is up to you.
"Everyone who's used SpringCM has been struck by how easy it is to use. Simply put, SpringCM has enabled us to compete on a level playing field with much larger organizations and do it cost effectively. It just works for us - what more can I say?"
- Michael Hronchek, FD Capital, LLC
"For our purposes, SpringCM has the best and most comprehensive service I've seen - and we're not even using all the capabilities yet."
-Peggy Ford, Avon
