Government contracting is a highly regulated process, due to many factors including the complicated rules designed to ensure competitive pricing, openness and transparency. Given the size of most procurements, the difference between winning and not can have big consequences to your business. And, once won, the process of managing delivery, coordinating among partners, managing and approving changes, reporting to the Government and managing project finances is no less daunting.

At every phase of the contract lifecycle, illustrated below, success or failure depends on coordinated actions by teams of distributed players – sometimes including partners. Contractors have traditionally used project management and financial management software to improve productivity and reduce cost. But ultimately, proposals, contracts, change orders, progress reports and often the project deliverables themselves are documents. To gain competitive advantage and boost the bottom line, it is vitally important to manage these documents with the same rigor as the financial ledgers.

SpringCM can streamline every phase of bidding and managing Government contracts
SpringCM has developed a suite of applications to streamline and improve every phase of the Government Contracting Lifecycle. All are based on the SpringCM platform, a highly secure, robust and scalable platform that combines 25 different technologies including document management and workflow with a centralized repository that enables controlled access to and management of content-centric processes. SpringCM Government Contractor applications include:

• Privia: The market-leading bid, capture and proposal management solution enables organizations bidding on federal, state and local contracts to streamline their B&P processes. This leads to dramatic improvements in productivity and win rates and simultaneous reductions in B&P costs. Privia automates the complete proposal lifecycle – from opportunity identification and bid-no bid decisions to proposal delivery including task order response management  - improving win rates, team efficiencies, and accuracy of proposals. Explore Privia by SpringCM.
• Resume management: Understanding the unique needs of government contractors and the crucial role people and their credentials play in the proposal development and service delivery stages, the SpringCM Resume Management solution enables organizations to capture employee resumes more accurately, facilitate search and reuse in different proposals and automate the update process to ensure that current employee credentials are always represented.  
• Contract management: Once the award is won, SpringCM’s Contract Management solution helps you streamline and effectively manage the actual delivery of services including complex project management activities such as change orders, subcontractor coordinator, requirements traceability and project delivery. 
• Managing subcontractor billing:  As part of contract delivery, invoice processing can be complex and full of challenges given government statutes and regulations.  SpringCM’s proven invoice processing solution can help track and manage these intricacies and streamline the entire process - from invoice capture through P.O. matching, approval routing, voucher update, exception handling and remittance.
• Past performance management: With multiple award contracts encouraging teaming partner relationships to deliver services, past performance information is more critical than ever to win contracts. SpringCM’s Privia past-performance features enable you to maintain and organize vast amounts of past performance information in a central repository that can be searched to quickly find the relevant information. By associating this data with specific work areas as relevant to a contract or task order, bid teams can be selected and capabilities matrices drawn at a click of the button. 

Because they are all delivered on a unified content management application platform, SpringCM Government Contract Lifecycle applications are:

• Integrated:  all support single sign-on, yet each application can have its own distinct roles and privileges. This ensures  the right content is shared; and the rest is tightly controlled
• Secure:  SpringCM applications are hosted in our secure SAS 70 Type II data center, featuring redundancy and disaster recovery safeguards
• Easy to use:  the standardized user interface means that employees can be effective across all applications
• On-demand:  all SpringCM applications are delivered as a low cost (hosted) subscription service so you get:
  • Up and running quickly with no hardware to install or custom programming
  • Rapid configuration with no programming to answer your unique needs as they exist today and change tomorrow
  • Low initial cost often a fraction of the initial cost of installed software
  • Subscription pricing:  you pay according to how your use of the application increases or decreases

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