Collaboration

It's a simple law of business: Teams can produce better results when they combine their resources. Yet facilitating this type of collaboration — whether it’s between your own company’s offices; customers and suppliers; or multiple organizations — can mean hours of phone tag, e-mailing attachments and resolving miscommunications. It's especially difficult when:

  • Your team's projects require rounds of review and approval, especially by people in different organizations or locations
  • Team members can't easily access files stored on the network drive due to security or firewall issues
  • Team members can't simultaneously view and annotate the same document
  • Everyone sends their edits via e-mail, creating huge version control issues
  • Adding a new team member means manually e-mailing all previous project content and invariably forgetting the most important document(s)

SpringCM's Collaboration Solution is a simple, affordable, on-demand service that provides your team members with a comprehensive document management and collaboration toolset. There is never any hardware to maintain, software to install or upgrade fees to pay. And you get up and running in days, not months. Streamline every aspect of collaboration — from leaving simple annotations on documents to collaborating in real time via WebEx — with SpringCM's Collaboration Solution.


  • Coordinate multiple internal and off-site parties with one solution available from any browser-enabled computer without complex IT setup and firewall issues
  • Check comprehensive audit trails to view all activities, increasing visibility and accountability
  • Securely collaborate on documents without downloading native files
  • Find documents using full-text or metadata searches for fast and easy access
  • Automate simple routing and approval or complex business processes for improved productivity and consistency
  • Get most users up and running in minutes
  • Eliminate the hassle of expensive hardware, software and maintenance fees with on-demand software that delivers faster ROI
  • Securely share project materials of any file type with key collaborators — team members, clients or suppliers
  • Automatically capture project-related e-mails and faxes to enable unified search and sharing of all project materials
  • Easily keep track of revisions; track all access and previous document versions
  • Eliminate the use of e-mail for document routing and collaboration to reduce the possibility of errors
  • Collaborate on complex file types such as Visio, CAD and MS Project with people who do not have these applications by using view and mark-up features
  • Track content changes effortlessly with automated e-mail alerts
  • Manage simple or complex processes of content additions, revisions and approvals
  • Add real-time Web conferencing and desktop sharing with SpringCM's WebEx integration
  • Full document management functions like Check-out, Check-in and version control with full audit trails
  • E-mail- and fax-enabled folders automatically capture all content
  • Integration with desktop scanners, multi-function devices and production scanners helps capture and code paper documents
  • Multiple collaborators can simultaneously view and annotate the same document
  • Pinpoints - virtual "sticky notes" - provide a paperless method for annotating documents
  • Advanced View and Mark-up enables annotation on CAD and other proprietary drawing formats
  • Integrated Routing and Approval Workflows manage the collaboration process
  • Comprehensive Business Process Management (BPM) automates even the most complex business processes
  • Easy-to-use security settings prevent unauthorized access to documents
  • Print and fax on demand allows documents to be automatically distributed by e-mail, fax or postal mail

Integrating SpringCM with your line-of-business (LOB) systems is a crucial component to your business document management and process automation solutions success. SpringCM offers a number of ways to integrate your systems from the very basic to the most elegant using our service-oriented architecture (SOA). Basic integrations can be as loosely coupled as using a flat file or as tight as using SpringCMs Web services capabilities for seamless and productive integration with your applications.

WebEx Connect and SpringCM

WebEx Connect tightly integrates SpringCMs comprehensive collaboration capabilities into with real-time conferencing. All material stored in SpringCM is available while chatting with team members or clients. The result is seamless collaboration - all accessible from within the industrys leading on-demand conferencing platform.

"Everyone who's used SpringCM has been struck by how easy it is to use. Simply put, SpringCM has enabled us to compete on a level playing field with much larger organizations and do it cost effectively. It just works for us - what more can I say?"

- Michael Hronchek, FD Capital, LLC

FD Capital, LLC

"For our purposes, SpringCM has the best and most comprehensive service I've seen - and we're not even using all the capabilities yet."

-Peggy Ford, Avon

Avon