Archival and Paper Reduction
It's not easy to operate inefficiently and save money when your business is plagued by common problems like:
- Filing cabinets and boxes of paper taking up high-priced office real estate
- Team members wasting valuable time looking for mis-filed documents
- Lost documents costing you money in disputes and compliance
- Inefficient paper-based processes that lead to increasing operating costs
- No backup in case paper files are lost or destroyed
SpringCM's Archival and Paper Reduction Solution is a simple, affordable, on-demand service that solves your paper problems instantly. There is never any hardware to maintain, software to install or upgrade fees to pay. And you get up and running in days, not months. Use the SpringCM Archival and Paper Reduction Solution to manage documents and to streamline processes of every part of your organization including invoices, receipts, insurance forms, job applications, HR forms, RFPs, proposals, contracts, marketing collateral and much more.
- Vastly reduce paper storage costs — by up to 90 percent
- Cut the time spent looking for documents by 50 - 75 percent
- Make lost documents a thing of the past
- Enhance security through user access control and automatic audit trails
- Protect your vital documents and prepare for disaster recovery with a secure, central repository that is backed up nightly
- Help the environment by reducing paper usage
- Save time through instant retrieval and access to all your business documents
- Tie related documents together
- Improve performance by automating manual and ad-hoc business processes
- Eliminate the paper and gain quick access to scanned images of documents from any office
- Create a secure and organized archive of all important documents
- Route the right document to the right person to facilitate business processes
- Automatically capture all relevant data from each scanned document, e-mail or fax
- Capture and archive documents in one easy step
- Find the right document instantly through full-text or index searching
- Allow internal and external users to annotate documents without changing the original file
- Capture every document revision and stay on top of all activities with a complete audit trail
- Create a Web-based portal for document access by internal and external users
- A Digital Library that serves as a central, secure repository of all documents
- Capture of all documents via traditional scanning or e-mail- and fax-addressable folders
- Full-text OCR and imaging of all documents with zonal indexing of important data
- Routing and Approval Workflows to facilitate common business processes
- Document Check-in and Check-out to control users and control versions
- Scan and Print to SpringCM to easily get documents into the system
- Complete auditing of every document and process touch-point
- Pinpoint "annotation" functionality that enables you to make revisions without altering the original file
Integrating SpringCM with your line-of-business (LOB) systems is a crucial component to your business' document management and process automation solution's success. SpringCM offers a number of ways to integrate your systems from the very basic to the most elegant using our service-oriented architecture (SOA). Basic integrations can be as loosely coupled as using a flat file or as tight as using SpringCM's Web services capabilities for seamless and productive integration with your applications.
"Everyone who's used SpringCM has been struck by how easy it is to use. Simply put, SpringCM has enabled us to compete on a level playing field with much larger organizations and do it cost effectively. It just works for us - what more can I say?"
- Michael Hronchek, FD Capital, LLC
"For our purposes, SpringCM has the best and most comprehensive service I've seen - and we're not even using all the capabilities yet."
-Peggy Ford, Avon
