human resources teams
Automate routine tasks and reduce HR resources
What SpringCM's cloud magic can do for HR's big, complex machine.
No one knows better than HR the irony of “the paperless office." Automation? That's for factories, right?
Take onboarding, for example, today, even in large organizations, the new-hire induction process is primarily a paper and email-based, back-and-forth process with very little automated workflow. That can change - big time. With SpringCM, how you handle all things HR—from resumes and recruiting to onboarding and compliance—can benefit from SpringCM's cloud magic. SpringCM gives HR organizations a centralized repository in the cloud for all HR-related content, portals for distributing and receiving documents and eForms, and a robust feature set that powers workflows to automate routine tasks. When HR organizations ask us, "Can you even automate a process as complex as ours?" our answer is a simple, "You bet."
Streamline the onboarding process
Tracking what onboarding documentation has come in and what is missing is a time-consuming and tedious process. Compliance is always an issue that needs to be managed. And, once the employee packet is complete, HR teams need to see that the right information gets to the right departments. (It's not unheard of to see HR walk payroll information over to the Finance department.) SpringCM helps HR organizations large and small automate the majority of the routine tasks required to onboard new hires. Fewer HR resources are needed to onboard employees, new employees start faster, and everyone has all the information they need.
Typical SpringCM-powered onboarding process
New hire logs into the onboarding portal powered by SpringCM
New hire selects geography and location, downloads forms from the SpringCM link, and emails forms to SpringCM
HR teams splits and indexes the file that contains all the new hire's forms
SpringCM audits to identify missing information in real time
SpringCM audits to make sure the data matches data in other HR systems, such as Workday
HR pushes button to activate employee
SpringCM creates an employee folder and files the forms in it
SpringCM automatically distributes appropriate forms to the payroll folder by region
Automate other apps as well
HR processes are characterized by capturing content in a variety of formats, storage and retrieval of that content, simple routing and approval, and archiving employee files. In addition to onboarding, SpringCM can help HR organizations with other applications as well. For example, many HR organizations use Salesforce for recruiting and sending out offer letters. When the signed offer letter is received, HR teams manually scan it and put it into their HR system. Because SpringCM is fully integrated with Salesforce and EchoSign, this multistep, manual process can be automated.
Other common HR apps powered by SpringCM
Managing resumes, which includes routing them to recruiting managers for review and feedback
Managing the acknowledgment and acceptance of HR policies and procedures
Creating, managing, and distributing training documentation and policy and procedural guides
Managing employee evaluations and corrective action plans
Why HR organizations are moving to the SpringCM cloud
In short it’s all about productivity, scalability, and compliance. SpringCM smoothly allows you to scale HR processes as your company grows. Now, in SpringCM, you’re one-click away from determining who’s signed the new handbook. One click away for finding out what information is missing on application forms—which are now eForms. One click away from delivering HR, payroll, policies, and documents to new employees based on their location and local requirements. What about paper? Glad you asked. We’re integrated with desktop scanners, multi-function devices, and production scanners so you can automatically capture and classify content. Faxes? Send them straight to SpringCM folders.
Significantly increase productivity
When you free HR personnel from pushing paper, they can spend that time on recruiting, training and retention.
Digitize and automate your paper-based processes
Make employee on-boarding, benefits communication, and vacation reporting more efficient with eForms, automated workflows for approvals, and electronic signatures.
Avoid costly litigation by tracking the dissemination and acceptance of company policies around areas such as sexual harassment and discrimination.
Get your HR cost structure in line with that of best-in-class companies.