Enterprise–Class Document Management Features – Easy to Deploy and Use

SpringCM brings you the most effective solution for managing the collaborative creation, editing and revision of documents delivered as an affordable and easy–to–use service – with no hardware to buy, software to install or maintenance to perform.

SpringCM’s document management features enable knowledge workers and process managers to dramatically increase effectiveness. Regardless of the business challenge, SpringCM users are able to:

• Find the right information quickly within the right business context
• Include information stored in other systems in search queries
• Collaborate and revise content more efficiently
• Process documents with increased speed and accuracy
• Securely store your important business documents
• Leverage important information assets while ensuring maximum security

SpringCM Document Management features include:

Document Revision and Version Control

SpringCM's document management system delivers everything you need to manage the creation, revision, storage, routing and auditing of electronic documents, including:

• File check-in and check-out
• Viewing, mark-up and annotation
• Version control
• Secure file storage
• Routing and approval of documents
• Full audit trails showing all activities on each document

Search

Once documents are added to the SpringCM document management solution, they become searchable by text, title, author and attribute fields (metadata), and Advanced Search queries allow users to refine their searches to a granular level, returning only the best matches. More info »

File Organization

SpringCM is easy to use because it includes a classic folder-tree structure to display and manage folders and files. When you are browsing documents, SpringCM displays the folder tree on the left side of the application, making it a snap to locate and organize files. You can also link related documents that share common attributes and create virtual document sets. These features are designed to streamline business processes by grouping documents that are referenced simultaneously. If you prefer, you can use keyword tags or metadata instead of folders to organize documents.

Storage

With secure, permission-based access from anywhere with Internet access, SpringCM takes the headaches out of centralized storage and accessibility. To ensure you’re not storing data you’ll never need, administrators can specify how many previous versions SpringCM should retain. Regardless of whether you have a gigabyte, terabyte or even more data, SpringCM will help you grow your organization with its high–grade infrastructure and flexible storage taxonomy.

Reporting and Alerts

SpringCM alerts keep you informed as things change in your system. For instance, when new documents are added to an important folder or when you have work to complete in a workflow, SpringCM will inform you of the changes either in real time or with a daily summary.

Reports are an important component of the SpringCM document management solution, and help you measure the productivity benefits of your organization’s document–centric applications. Options range from Basic Reporting, to Advanced Reporting and Custom Reporting. More info »

Access and Permissions

Controlling access to documents is simplified with easy–to–use tools for setting folder– and document–level access and assigning view, edit and delete privileges. SpringCM even allows you to explicitly grant or deny document access to individuals, user roles or entire groups. You can even limit users’ ability to download, view and leave online-only comments to documents that further enables sharing with large, diverse communities. More info »

Click here to read about leading organizations that are using SpringCM for document management.