For all the promise of an ECM platform delivered as SaaS, it raises an important question: how to reconcile this new type of solution with a company’s installed infrastructure? Consider this three-step best practices approach as proven by leading organizations:

1. Introduce SaaS applications first in new solution areas, especially those that cross organizational boundaries, where the economics of traditional ECM and alternatives like SharePoint are especially poor. This will provide an initial proving ground for the SaaS approach.
2. Once you gain comfort you may find (as our experience has shown) that it is less expensive to implement SaaS ECM for departments and applications where you are considering extending existing ECM applications. With the SaaS approach proven in an initial application, this is the next natural place to expand.
3. Next, as legacy applications reach end-of-life, they can be replaced with the now-proven SaaS platform. You will find that this is a natural evolution as users realize the benefits of SaaS ECM.
4. Consistency of the user interface and platform functions across applications leads to repeatable solutions, rapid user adoption and reduced training requirements. This allows you to concentrate on the core functions of your business while leaving the management of technology to SpringCM.

As organizations struggle to manage an ever-growing volume of unstructured business data, they need to develop a strategy for effective content management applications across the enterprise—not simply one-size-fits-all ECM. A SaaS-based ECM platform makes it possible for companies to overcome the high development and maintenance costs, administrative complexity, and barriers to adoption of traditional, deployed ECM platforms.

Learn more:  Why a SaaS Platform is Your Best Approach

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